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Human Resource Assistant

The Human Resources Assistant, under supervision of the Human Resources Director, performs a variety of tasks in the human resources department including the receipt, distribution and processing of personnel documents, maintaining personnel files, tracking employee compliance with supervision and training requirements, filing periodic training reports and collecting data to report to managers. The Assistant is responsible for general operational duties and administration for the company’s human resources needs. Will assist with a variety of general administrative duties including maintaining social media and job boards for recruitment purposes, assisting with recruiting and marketing, credentialing possible new hires and re-credentialing current staff, new hire orientation, and additional duties as needed for the day to day operation of the Human Resources Department and to provide support to the manager in the Human Resource Department. Must be a team player and able to work independently.

  • Preferred Degree: BA OR BS in Healthcare Administration, Human Resources, and experience with Healthcare Administration experience, having both would be helpful. Minimum 2+ years of recent, previous Administrative support experience.  
  • Must be culturally and linguistically competent, bilingual a plus; Haitian Creole, Portuguese Creole, Spanish, Vietnamese, Chinese, Cambodian  

  • Attends create fairs and provides support for all recruitment, on boarding and training 
  • Screen candidates using Company's Digital Web-based Tool to hire quality and qualified healthcare professionals who meet the required credentials, qualifications for hiring 
  • Attend stakeholders’ events via career fairs, open houses, and other functions as required to aid the location in their recruitment efforts.
  • Assist with on-boarding and implementation of new staff schedules with department needs    
  • Assist and coordinate current staff in acquiring and managing work schedules and training to ensure that staff and potential candidates have skills and credentials for program needs
  • Assist in assessing candidates, hiring, interviewing and recruiting staff 
  • Coordinate onboarding and in-services training for new staff in the program and keep detailed records for quality assurance documentation 
  • Serve as a resource for personnel information management and organizational climate management
  • Assist with any grievances and enforcement of company policies and procedures, including following all policies manuals, personnel and company’s needs 
  • Respond to employment verifications CORI and SORI background checks, coordinate all staff files and makes sure they are complete
  • Assist with implementation of the remote electronic system and on-boarding of new staff.
  • Maintain day-to-day compliance of program licenses and certifying quality assurance documentation for renewal.
  • Collect data on employees regard accreditation and assist with program accreditation
  • Main liaison between company and Paychex Digital Web-based Tool and Human Resources system
  • Perform other duties as required.
  • Must be able to work at least 1-3 days from 11:30am to 8:15pm.

  • Strong computer skills, and administrative leadership experience  
  • Interpersonal skills and Excellent time management skills 
  • Strong analytical skills and interpersonal skills willing implement and protect company for risk 
  •  Ability to work independently and as part of a team
  • Must be professional, independent, self-driven, and have excellent critical thinking skills  
  • Ability to multi-task and work in a fast-paced environment
  • Excellent organizational skills
  • Marketing and public relations 
  • Bilingual skills are preferred: Haitian Creole, Chinese, Vietnamese or Spanish  

Maintenance & Quality Improvement:
  •     Must follow policies, procedures and protocols with hiring and with terminations
  •     Implementing and providing training on HR policies
  •     Assist with recruiting new hiring, implementing web-based tools
  •     Strong interpersonal skills and excellent written, communication skills 
  •     Strong analytical skills and interpersonal skills willing to work directly with staff 
  •     Ability to communicate effectively within a variety of situations and diverse populations 
  •     Ability to work independently and as part of a team
  •     High attention to detail
  • $24-$28 per hour depending on experience
  • 5 days of accrued Vacation time annually
  • QSEHRA Health Reimbursement Plan, eligibility at 90 days of full-time employment (32 Hours)
  • Paid Federal Holidays
  • Flex Account 
  • Dependent care/ Child Care  FSA
  • 401K
  • Opportunity for Public Service Loan Repayment
  • Educational Stipends with partnering colleges available
Via our website Job Board to view available positions and submit your application.
Screening questions will need to answered after you will be asked to complete assessment and send 
Resume, Cover letter, Three recommendations 

*Must be able to operate a motor vehicle and travel locally (as required by Plan)